Document imaging is the conversion of paper documents into electronic images on your computer. Once on your system, these documents can be retrieved effortlessly in seconds.
Thousands of organizations around the world use document imaging every day instead of paper filing systems. The reasons for this change are simple:
Document Imaging:
- Prevents lost records
- Saves storage space
- Manages records easily
- Finds documents quickly
- Makes images centrally available
- Automate workflow processes
The steps necessary to introduce document imaging are simple:
Documents are scanned or imported into the system. The document imaging system stores them somewhere on a hard drive or optical disk. The documents then get indexed. When office authorized personnel want to read a document, they use the retrieval tools available in the system. Which documents can be read and what actions performed on these documents is dependent on the access provided by the document imaging system.
Documents are scanned or imported into the system. The document imaging system stores them somewhere on a hard drive or optical disk. The documents then get indexed. When office authorized personnel want to read a document, they use the retrieval tools available in the system. Which documents can be read and what actions performed on these documents is dependent on the access provided by the document imaging system.
The document management software can be tested within your network on your server hardware behind your corporate firewall. The software is the same full version you would receive upon purchase so it just takes a simple change of the licensing key to move from a trial into a production environment. All work setting up document schemes, metadata, and scanning interfaces will move into production. This trial installation requires a dedicated server or a virtual Machine (VM) environment. This is the perfect path for organizations who need a "proof of concept" to confirm they can get the value from the software that is needed.